Privacy Policy

Who we are

Berwick Heritage Open Days (HODS) is run by a number of local organisations (Berwick Civic Society, Berwick Record Office, Berwick Time Lines, English Heritage and the Friends of Berwick & District Museum & Archives) who all have an interest in the area’s built heritage and history. A Steering Group made up of volunteers from these organisations coordinates all the events and meets regularly throughout the year to ensure that everything runs smoothly over the event period.
Our website address is

Privacy & cookies

Berwick Heritage Open Days is committed to the protection of your privacy. 

We’ll never sell your personal data and will only share it with organisations we work with when it’s necessary and the privacy and security of your data is assured.

All personal information given to us through this website will only be held and used with care and in accordance with this policy and the EU General Data Protection Regulation (from 25 May 2018) / UK Data Protection Act and Privacy of Electronic Communication Regulation.

Your Rights

Where we are using your personal data on the basis of consent, you have the right to withdraw that consent at any time. You also have the right to ask us to stop using your personal data for direct marketing purposes. If, at any time, you want to update or amend your personal data or marketing preferences please contact us in one of the following ways:

  • Newsletter mailing list – there is an unsubscribe link at the bottom of every message
  • General (or if in doubt) – contact us at

Berwick Heritage Open Days
Berwick Record Office
Walkergate Building


When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally. These pieces of information are used to improve services for you through, for example:

  • Enabling a service to recognise your device so you don’t have to give the same information several times during one task
  • Recognising that you may already have given a username and password so you don’t need to do it for every web page requested
  • Measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure they are fast

Our use of Cookies

Author: Google

Purpose: So that our service is available when you want it, and fast, we measure numbers and volumes of visitors. These also help us to understand what visitors want to use and not to use, so we can improve the service you receive and archive what is not used.

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The cookies have variable persistence. For more details, please view Google’s policy on use: Google cookie policy.

Author: Berwick Heritage Open Days

Purpose: To redirect users to the correct page when logging into the website, and to determine the number of current visitors to the site. These cookies store the date, time, and the current page URL.

  • exp_last_activity (persistent, expiration of 1 year)
  • exp_last_visit (persistent, expiration of 1 year)
  • exp_tracker (non-persistent, closing the browser will delete the cookie)

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.

We use Mailchimp as our marketing platform. When you subscribe on our website the personal information you enter (name, telephone number, email address, IP address) will be held on Mailchimp for the express purpose of allowing us to send you News in the form of emails. You will not receive any sales marketing information from us.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Links to other websites

We may from time to time refer to or establish relations with companies, organisations and public bodies that will enable you to access their websites directly from our website.

Each company, organisation or public body operates its own policy regarding the sale of personal data and the use of cookies. If you have a particular interest in, or concern regarding the way your data will be used then you are advised to read the Privacy Statement on the relevant website.

We will try to provide you with links to high quality, reputable websites which we believe will be of interest and relevant to you, but please note that such third party websites are not under our control and we do not contribute to the content of such websites.

When you click through to any of these websites you leave the area controlled by Berwick Heritage Open Days. We cannot accept responsibility for any issues arising in connection with the third party’s use of your data, the website content or the services offered to you by these websites.

Policy changes

Any changes to this Privacy Policy made by Berwick Heritage Open Days will be posted here and will take effect immediately.

This policy was last updated on 3rd October 2020